The Signature Add-On is a game-changing feature that seamlessly integrates digital signatures within Bestsys AI. Once activated, a signature button is instantly available in key areas, allowing users to sign documents directly within the platform. This native AI-driven solution supports signing actions between the company and external parties like vendors, staff, or construction partners. No more juggling between multiple systems or platformsâBestsys AI brings everything under one roof. It accelerates the signing process, enhances clarity, and consolidates all signaturerelated activity in one unified space.
The Signature Add-On enforces secure and customizable signature permissions based on user roles, making sure the right people have the right access. While the company has default signing access, vendors, staff, and construction partners require explicit signature rights. With Bestsys AI's native AI capabilities, this is all automatically managed and secured, ensuring only authorized individuals can sign within the system. Each role is restricted to specific modules, streamlining the entire process and ensuring complete control over sensitive document approvals.
For the company, signing documents in Bestsys AI is as simple as a click. Once the Signature AddOn is enabled, the signature button automatically appears when creating a purchase, with no additional setup needed. Bestsys AI's intuitive interface allows the company to finalize purchases swiftly and keep signed copies of purchase records directly inside the platform. This improves internal approval workflows and provides easy access for external verification when necessary. Bestsys AI's smooth, AI-powered process turns a previously tedious task into a seamless experience.
Vendors can also add their signatures within Bestsys AIâs purchase sectionâbut only when the conditions are met. Vendors must log in and have signature permissions assigned to their role by the company. Once authorized, the system allows them to sign documents directly within the platform. If the vendor hasnât signed yet, Bestsys AI will display a clear âNot Signedâ status, making it easier for the company to track the completion of the process. Bestsys AI ensures that every part of the purchase process is visible, accountable, and secureâaccelerating collaboration between all parties.
With Bestsys AI, signing bills is hassle-free for the company. The signature button is readily available as long as the Signature Add-On is enabled. No extra permissions or configuration is needed for the company to finalize and sign bills. This not only expedites the approval process but also keeps all signed records directly within Bestsys AI, making internal audits and future reference a breeze. Once both the company and the vendor have signed, the bill is officially recognized, and everything is documented in one placeâready for easy access whenever required.
In the Bestsys AI Accounting section, vendors can also sign bills after meeting certain conditions. As with the purchase section, they must log in and be granted the necessary signature permissions by the company. Once these steps are complete, vendors can sign directly within Bestsys AI, making the entire billing process more streamlined and error-free. The company can easily track the vendorâs signature status, helping avoid unnecessary delays in payment cycles and ensuring seamless collaboration.
In the Project section, Bestsys AI offers taskspecific signature options for both assigned staff and the company. The staff member assigned to a task must log in and have the signature permission assigned by the company. Once authorized, they can sign tasks to confirm progress or completion. The company, on the other hand, has default access to sign project tasks, ensuring they can quickly verify milestones and actions without additional setup. Bestsys AIâs AIpowered workflow makes the entire task management process more transparent, accountable, and efficient, so everyone stays aligned.
In the Construction Sites section, the Signature Add-On in Bestsys AI ensures that only the appropriate construction partners have signing rights. These partners must log in and be assigned signature permission by the company under their specific role. Bestsys AI keeps everything secure and in place by limiting signing responsibilities to the appropriate parties, allowing the company to view the submitted signatures without interfering. This level of control makes it easier to track progress on construction sites and ensures all stakeholders are on the same page, from start to finish. By integrating these signature features into Bestsys AI, the entire process becomes more streamlined, efficient, and secure. It's the future of business operationsâ native, AI-powered, and designed to make your work life easier and more productive than ever before.
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